SubPac is looking for an energetic Office Administrator to support our team. Multiple duties range from office management, scheduling, travel coordination, organizing swag, event planning, vetting candidates and more! These diverse administrative duties require a high level of tact and discretion.

Being able to anticipate the needs of the team and take initiative to solve problems independently – while helping administer an operating rhythm for our team – is crucial. Under minimal supervision, you’ll work on diverse special projects requiring creativity and latitude.

You can build bridges and collaborate with team members across time zones to get things done efficiently and with grace.

You should be competent in prioritizing and working with little supervision, as well as self-motivated and trustworthy. You’re driven by the excitement of joining our passionate team on a mission to impact the human experience!

Key responsibilities include:

  • Coordinate among multiple team members in diverse locations and work to optimize their performance

  • Arrange schedules, travels, appointments etc. for the executive team

  • On-boarding of new employees

  • Oversee basic budgeting procedures and expense reporting

  • Prepare timely reports and presentations and submit them to executives

  • Organize office events, company meetings and off-sites

Preferred Qualifications:

  • Impeccable verbal and written communication skills, including the ability to prepare presentations, reports, and other high-level correspondence.
  • Can effectively take notes and provide meeting summaries with quick turn-around times.
  • Outstanding coordination and scheduling skills for internal and external meetings, articulating agendas and organizing travel itineraries.
  • Solid research skills to find answers to questions across a wide range of knowledge areas.
  • Fast-moving and energetic, with a strong sense of urgency and the ability to remain calm and resourceful under pressure.
  • Strong ability to establish priorities, problem-solve, multitask, and work within a changing dynamic, while being able to distinguish between problems to be solved using your own initiative and those to be referred to the leadership.
  • Must have top-notch people skills and be a pleasure to be around.
  • Love of music!

Minimum requirements:

  • 2+ years' experience of working on an Office Administrator, Office Assistant or other relevant position

  • High school diploma; Bachelors degree preferred